About Us

Grove is a team of elite lawyers reimagining legal practice.  We build authentic partnerships, harness technology, and deliver high-touch, client-focused counsel.  We value collaboration over competition, principles over profit, and recognition of each individual's journey towards authentic lawyering.

We work remotely and live in California and New York.

Position Overview

We are seeking an Operations Administrator to serve as the operational and financial backbone of Grove. This position is a key member of the team and is entrusted with responsibility for managing and improving the business operations of the firm.

The Operations Administrator has firm-wide oversight of financial, vendor management, and administrative operations. They will ensure Grove’s systems and processes are efficient, compliant, and aligned with the firm’s strategic goals. This position requires the exercise of independent judgment and discretion in processing finances, evaluating options, setting priorities, and implementing operational policies.

Key Responsibilities

Financial & Strategic Management

• Manage the firm’s financial systems, including QuickBooks Online, accounts payable, and expense management, ensuring compliance with firm policy.

• Prepare financial data analysis and dashboards for the partners to provide overviews of the firm’s financial standing to aid partners in decision-making.

• Assess and develop recommendations on budgeting, cost control, and vendor contracts, and implement strategies.

• Collaborate with outside accountants and advisors to ensure compliance with tax, audit, and regulatory requirements.

Operations & Vendor Oversight

• Evaluate and manage vendor relationships, negotiate terms, and ensure contracts align with firm needs and objectives.

• Establish processes for bill review, payment authorization, and expense allocation.

• Reconcile firm transactions with firm budget.

• Oversee firm subscriptions, licenses, and technology systems, recommending improvements where needed.

Administrative & Organizational Leadership

• Implement and manage firm-wide administrative policies to ensure efficiency and consistency.

• Supervise operational processes such as payroll and coordinate with the firm’s PEO.

• Serve as a trusted advisor to the partnership on business operations, recommending solutions to enhance growth and profitability.

Qualifications

• 5+ years of progressive experience in law firm administration, professional services operations, or financial/operations management.

• Demonstrated ability to exercise independent judgment and make strategic decisions and recommendations.

• Proficiency with QuickBooks Online and Microsoft 365.

• Experience in vendor negotiation, contract oversight, and policy implementation.

• Highly organized and capable of managing multiple priorities in a remote environment.

• Excellent interpersonal and communication skills, with a proven ability to collaborate across leadership.

Compensation & Benefits

• Exempt, salaried position: $85,000 – $110,000/year.

• Fully remote.

• Benefits include healthcare, 401(k), and PTO (aligned with firm policies).

• Significant opportunity for growth within an entrepreneurial, values-driven firm.

How to Apply

Please send your resume, and a short note explaining why you’d be a great fit for Grove to contact@grove.law.